Productivity Tools
Email Management & Inbox Zero
Get to Inbox Zero — and stay there in 30 minutes a day
12 lessons4 modules9h 20m durationbeginner level
About this course
This course teaches busy professionals to control email instead of being controlled by it, using the tools already in Gmail and Outlook plus a light layer of AI, with no technical setup beyond settings menus. You will declare email bankruptcy on a backlog the safe way, route incoming mail with filters and rules, process to empty using the five actions of Inbox Zero (delete, delegate, respond, defer, do), write reply templates and canned responses, and time-box email into two or three daily batches. Every lesson ends with a concrete build step and a worked example you can copy into your own account.
Curriculum
Module 1: The Inbox Zero Mindset and a Clean Start
- What Inbox Zero Really MeansPreview
- Declaring Email Bankruptcy Safely🔒
- Setting Your Inbox Zero Definition and Schedule🔒
Module 2: Filters, Labels, and Rules That Sort Mail for You
- Designing a Label and Folder System🔒
- Building Gmail Filters That Pre-Sort Mail🔒
- Building Outlook Rules and Focused Inbox🔒
Module 3: Processing Fast: Templates and the Two-Minute Rule
- The Two-Minute Rule and Processing Order🔒
- Building a Reply Template Library🔒
- Reducing the Volume You Receive🔒
Module 4: AI Triage and Keeping the System Alive
- AI Triage with Gemini and Copilot🔒
- The Weekly Review and Maintenance Habits🔒
- Your Personal Email Operating Manual🔒
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